Operations, Programs, Building Supervisors and Instructors News

  • End of school year 2019-2020...

    Posted by Pauline Knox on 4/24/2020

    As you know, on Thursday, April 23, 2020, Minnesota Governor Tim Walz and Minnesota Department of Education Commissioner Mary Cathryn Ricker announced the extension of Minnesota school closures through the end of the school year, Friday, June 5, 2020.

    What does that mean to you as an employee of Community Education? 

    For the immediate future, the office staff and program coordinators will continue to work remotely and buildings will remain closed except for essential childcare and Grab and Go lunch distributions. 

    As the state and district make decisions that might change what and how we are doing things, you will be provided information.  This is a fluid situation, but be assured the CE Management Team is committed to providing communication with all staff as soon as things are known.

    Take care, and stay safe.  

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  • Working Remotely....

    Posted by Pauline Knox on 4/10/2020

    The Program Coordinator Team and Operations Team have been busy trying to navigate the waters of our new normal.  We meet a minimum of two times each week as a team with individual meetings as needed.  And…we have been busy!  What’s been keeping us so busy? 

    Initially everyone was busy scrambling to cancel classes, facility use and issuing refunds.  After that wave of activity, we spent time figuring out how we could meet the needs of our communities while honoring Gov. Walz’s Stay Home MN executive order.  Our program coordinators have been focusing on:

    Social Media – staying connected with each other, our participants and community members

    Online Learning – being creative and figuring out how to offer classes and activities remotely.

    Planning for Summer – since most of our summer activities have already been planned, we are spending time making modifications to classes to incorporate social distancing and following guidance from the Minnesota Department of Health and Minnesota Department of Education.

    Our operations team has been busy and focused on our customers and their needs:

    Customer Service – phone calls, emails, chats and faxes are being received and addressed as quickly and efficiently as always.

    Marketing – being creative with social media to get our messages to our participants and community members, to stay engaged, and offer new online classes.

    Behind the scenes – work is still being done to improve our customers’ experiences. For example, we have finished our transition to our new facility scheduling software. We are currently working on the ISD 728 District Calendar for the 2020-2021 school year and have recently started the prep work for transitioning to new childcare registration software.

     Stay connected and reach out to your team members for support.

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  • Being Thankful....

    Posted by Pauline Knox on 3/20/2020

    Please remember all official communication will come from Cory or the District Office.

    coworkers

     

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  • Reminders to help with the transition to Eleyo

    Posted by Pauline Knox on 3/6/2020

    An email was recently sent to many district staff asking all current facility users with permits issued for use March 16, 2020 or later to confirm their contact information and their association to different schools, departments and/or organizations. If you received the email, but haven’t yet completed the form, please do so by March 15, 2020 as it will help us immensely.

    To update your profile information 

    1.   Access the form at this link 
    2.   Complete form and hit submit.

     Training on viewing the schedule (building supervisors, operations team, and program coordinators):

    The date we will transition to this new software will be Thursday, April 2, 2020.

     Prior to that we will have 4 opportunities for building supervisors, operations team and program coordinators to attend training on where to find the schedule, how to read the schedule and how to view individual permits for additional information.  

     The following are the training opportunities, please select which one works for you and let Pauline Knox know the date/time you will attend

     Monday, March 30, 6:15-7:15pm @ Handke Center, Room 111

    Tuesday, March 31, 1:00-2:00pm @ Handke Center, Community Room

    Tuesday, March 31, 6:00-7:00pm @ Handke Center, Room 111

    Wednesday, April 1, 6:15-7:15pm @ Handke Center, Room 111

     

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  • Facility Schedule and Childcare Software Updates

    Posted by Pauline Knox on 2/28/2020

    Eleyo

    Exciting news!  We have finalized the timeline for the transition to the new scheduling software, Eleyo. Important dates below:

     Feb 28

    An email will be sent to both internal (staff) and external facility users requesting they set up their Account Profile in Eleyo by 7am March 16.

     Mar 16, 7am

    Deadline to setup Account Profiles by users.

     Mar 28-29

    Operations team will move existing facilities permits from old system into Eleyo.

     Apr 2

    Go Live with Eleyo Facility Scheduling

    Prior to April 2, we will have 4 opportunities for building supervisors, programmers and operations staff to attend training on where to find the schedule, how to read the schedule and how to view individual permits for additional information.  

     For building supervisors, there will also be some changes with the shift summary document and paper timesheet that will be covered during this training.

     The following are the training opportunities, please select which one works for you and let me know the date/time you will attend.  If you plan to attend one of the evening trainings, please submit a time off request so you don't get scheduled for a shift (building supervisors) or plan to adjust your hours for that day (programmers and operations staff).

     Monday, March 30, 6:15-7:15pm @ Handke Center, Room 111

    Tuesday, March 31, 1:00-2:00pm @ Handke Center, Community Room

    Tuesday, March 31, 6:00-7:00pm @ Handke Center, Room 111

    Wednesday, April 1, 6:15-7:15pm @ Handke Center, Room 111

     

    Childare Software Update:

    Training on building the software and learning to use it will be scheduled starting the week of March 16.  Our "go live" date is June 1, 2020. However, we will continue to use the existing software (Easy Childtrack) for summer registrations/schedules.  Eleyo will be active starting June 1 for families wanting to register/schedule for the start of the school year 2020.

     

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  • New Staff, Summer Brochure, Stay Healthy

    Posted by Pauline Knox on 2/21/2020

    Sandra Schroeder joins our operations team on Monday, Feb 24. She will be responsible for the duties previously done by Justene Small, including support to the ECFE Advisory Council. Sandra will be located at the front desk in the south office.  Please welcome her and share any knowledge of the department you feel is important for Sandra to know and learn.

    Long-time building supervisor Laurel Kimpton has resigned. Her last day was Tuesday, Feb 18.  We wish her well in her new career path.

    The summer brochure is done and has gone to the printer. Delivery to homes will be Saturday, Mar 14.  All youth summer camps and activities are included in the brochure, so take a look and plan your summer of activities for your kids, including swim lessons!  Or, plan to attend one of our old-favorite or new classes geared to adults, including:

    • Zero Waste for Beginners
    • Dementia Friends and Dementia Speaks Series
    • CBD 101
    • Digital Scrapbooking
    • Book Club feature books by MN authors
    • Caring for your Canine
    • More!

    We will be launching our new facilities schedule software in the near future.  As a result of the software change, there will be other changes for building supervisors involving paper timesheets and shift summaries.  We will provide training on the new procedures and how to access and view the schedule for all staff prior to the activation date of the software.  Specific training dates and launch date will be shared when known.

    The Community Education office has been hit hard with influenza and winter colds. Please take care of yourself and help prevent the spread of illness. Some helpful tips include:

    • Keep your workspace clean—including your desk, phone and keyboard!
    • Strategically place hand sanitizer bottles at entrances, reception desks, and conference rooms.
    • Wash your hands.
    • Don’t be a hero—if you are sick, stay home.
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  • Updates

    Posted by Pauline Knox on 1/24/2020

    Let’s welcome our new adult program coordinator….Justene Small.  She has completed the long journey and relocation from the front office desk to the programmer office (best estimate is 10 steps).  We will be interviewing for a new administrative assistant next week to fill the void Justene leaves on the operations team.

    Although winter seems long and cold, we are in the middle of summer planning!

    Here are a few important dates within the couple months:

    Wednesday, Feb 5—start of summer Brochure merge

    Wednesday, Feb 19 – Summer Brochure Review

    Saturday, March 14 – Summer Brochure delivery

     

    More information on Facilitiy Changes…

    After almost 20 years of using the same scheduling software (Max Facilities) we will be changing to a web-based software called Eleyo.  Applications for facilities use and viewing the schedule will continue to be online and the operations team will share what the changes mean to you as an employee of Community Education once the conversion is complete.  Anticipated start date of using the new software will be sometime in March.

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  • Change is an opportunity for growth...continued!

    Posted by Pauline Knox on 1/10/2020

    As you know, Jay Grammond, long-time adult program coordinator, has left Community Education.  I am pleased to announce we have hired Jay's replacement.  Justene Small, a valuable member of our operations team, has accepted the position.  Her first day as a programmer will be Thursday, January 23, 2020. Congratulations Justene!

    I also want to announce a change that will affect all of you—some directly and some indirectly.  We will be transitioning to a new facility scheduling program and a new childcare registration system over the next 3-9 months.  Our plan is to launch the new software for facilities as soon as possible (but will probably still take 3 months) and we will launch the childcare software for Fall 2020, meaning the new software will be open to registrations in approximately May-June.  I will keep you updated on the changes and how it will affect each of you in your work. 

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  • HAPPY HOLIDAYS!

    Posted by Pauline Knox on 12/20/2019

      HAPPY HOLIDAYS!

    Christmas

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  • Change is an opportunity for growth...for a department and an individual

    Posted by Pauline Knox on 12/13/2019

    We want to congratulate Jay Grammond on his decision to pursue his dream of being a full-time professional photographer.  With that announcement comes his resignation as a Program Coordinator with Community Education.  Jay’s last day with ISD728 Community Education will be Jan 3, 2020.

    Jay has been our Adult Program Coordinator for 15 years (along with other roles) and he will surely be missed.  He has contributed immeasurably to the success of this department. His efforts and work are recognized by many Community Education programs throughout Minnesota and filling his shoes will not be an easy task. Jay has successfully planned hundreds of adult programs throughout his years.

    Some of his career highlights include:

    • 2018 Region 3 Community Educator of Excellence Award winner.
    • Active Minds Program
    • James C. Church World War II History Series; including the award winning project “Transfer of Memory” about the Holocaust
    • Out of Work series during the 2008 recession
    • Beyond the Yellow Ribbon Committee Member
    • Chamber of Commerce Expo participant
    • Leadership Elk River graduate

    Please join us to wish Jay success in his new adventure and to say good-bye

                            Friday, January 3, 2020

                                    Handke Center

                           Blesener Community Room

                                          3-5pm

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